The Afghan Hound Club of Scotland
Rules 2017

1.NAME AND OBJECTS

The Society shall be called The Afghan Hound Club of Scotland, and its objects shall be:

a)To provide a Breed Club for the advancement and enjoyment of our hounds;
b)To promote the breeding, rearing and general well being of the breed
c)To provide our own Dog Shows and support other shows classifying our breed which are being held under                      Kennel Club rules;
d)To provide additional functions with the aim of protecting and improving our breed in accordance with the                  Breed Standard.

2.OFFICERS & COMMITTEE

There shall be a Chairman, Vice Chairman, Hon Secretary and a committee of no more than ten members.

3.COMMITTEE

The management of the Society shall be in the hands of : The Committee of no more than ten voting members and the following Officers, the Chairman, the Vice Chair, the Hon Secretary, and the Hon Treasurer.
Committee Members shall retire annually, Officers shall retire on a three year rotation.  Each Officer/Committee member shall be eligible for re-election on completion of his/her term.  Any Committee members offering his/her resignation during the year, is deemed to have resigned for a full twelve month period from the date of his/her resignation.
The following Officers and Committee shall have full voting rights at Committee and General Meetings: The Vice Chairman, the Hon Secretary, Hon Treasurer and all Committee members.  The Chairman will have a casting vote only.
A quorum for Committee Meetings will be five members.
The Committee will have the power to co-opt members on to the Committee in the event of positions becoming vacant between General Meetings.  Those co-opted shall only hold office until the next General Meeting of the Society at which an election of Officers and Committee takes place.  Co-opted members shall have voting rights at Committee Meetings.
The AGM shall be chaired by the Chairman/Vice Chairman or in their absence, by nominee duly approved by vote of members present.
All Officers and Committee must be permanently resided in Scotland.

4.ELECTION OF OFFICERS AND COMMITTEE
a)No member shall be eligible for election to the Committee who is an Officer or Committee Member of                             another Afghan Hound Club.
b)No member shall be eligible for election to the Committee unless they have been a member of the AHCS for                  at least one year at the time of the election.
c)At the election of the Committee, only members whose subscriptions are fully paid shall be entitled to vote.
d)Those wishing to stand for election to the Committee, but unable to attend the AGM should send their                            written intention to stand, to the Secretary two weeks prior to the AGM.
e)Further nominations will be accepted at the AGM for vacant positions.

5.MEMBERSHIP

An up to date list of Members and their addresses will be maintained, and if so requested made available for inspection by the Kennel Club and Members of the Society.  A declaration of the number of Members of the Society will be made with the Annual Returns.
Membership will be accepted upon payment of membership fee.
The Society may grant the status of Honorary Membership in special circumstances and may be elected to honorary membership to a person who has distinguished themselves by meritorious service to the Society.  The award of an honorary membership will be agreed at the Society’s Annual General Meeting.

6.VOTING RIGHTS

Each member shall be entitled to one vote immediately upon acceptance as a member.
Postal votes will not allowed.
Voting shall be by secret ballot/show of hands/ as decided by the majority of the meeting.
Honorary memberships will be entitled to one vote.

7.CLUB PROPERTY

The property of the Club shall be vested in the Committee.  In the event of the Society ceasing to exist, a final General Meeting shall be called to decide the disposal of the Society’s assets and the outcome of the meeting notified to the Kennel Club. All gifts of cups and trophies must be made outright to the Club.

8.CLUB ACCOUNTS

A banking account shall be held in the name of the Society into which all revenue of the Society shall be paid and from which withdrawals shall only be made on a combination of two signatures from the Chairman, Hon Secretary and the Hon Treasurer.
Annual Accounts will be certified and presented to the Members at the Annual General Meeting.   Certification of the Accounts will be carried out by a qualified accountant who is independent from those who prepared the accounts.
A copy of the Annual Statement of Accounts will be made available on request to members 14 days prior to the AGM.

9.SUBSCRIPTIONS

The Annual Subscription shall be:
Joint Membership       £7.00
Single Membership     £5.00      Junior                       £1.00

and is due no later than 1 March each year.  The Annual Subscription will be agreed by Members at the AGM and notified to the Kennel Club.
No member whose Subscription is unpaid shall be entitled to any of the privileges of membership and if the member shall fail to pay outstanding subscriptions by 1st January his/her name will be automatically removed from the Society’s register.
A member may also be removed from the Society’s Register by following the procedure defined in paragraph 10.

10.EXPULSION OF MEMBERS

Any member who shall be disqualified under Kennel Club Rule A11.j5 and/or Kennel Club Rule A11.j (9) shall ipso facto cease to be a Member of the Society. 

If the conduct of any Member shall, in the opinion of the Committee of the Society, be injurious or likely to be injurious to the character or interest of the Society may, at a meeting the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting of the Society shall be called for the purpose of passing a resolution to expel him/her.
Notice of the Special General Meeting shall be sent to the accused Member, giving particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation.  If at the meeting, a resolution to expel is passed by a two-thirds majority of the Members present and voting, his/her name shall forthwith be erased from the list of Members, and he/she shall thereupon cease for all purposes to be a Member of the Society except that he/she may, within two calendar months from the date of such meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.
If the Society expels any Member for discreditable conduct in connection with dogs, dog shows, trials or competitions, the Society will report the matter in writing to the Kennel Club within seven days and supply particulars as required. 

11.FINANCIAL YEAR/ANNUAL GENERAL MEETING

The financial year of the Society shall be from 1 January to 31 December.

The Annual General Meeting will be held within 12 months of the previous AGM, on or before the 31st March each year. 
The purpose of the Annual General Meeting will be:
a)To receive the report of the Committee and Balance Sheets, to elect Officers and Committee and to discuss                    any resolution duly placed on the agenda of which prior notice has been given to the Hon secretary.  No                         business shall be transacted at the Annual General Meeting unless notice thereof appears on the agenda,                         with the exception of routine matters or those which in the opinion of the Chairman of the meeting are                          urgent. 
b)Notice of AGM will be given in writing to all members prior to the date of such meetings.  At least 28 clear days            notice will be given to members of the Annual General Meeting. 
c)Items for inclusion on the Agenda for the Annual General Meeting should be received in writing by the Hon                  Secretary 21 days prior to the meeting. 
d)The Agenda for the AGM will be circulated to all members at least 14 clear days prior to the meeting. 
e)The quorum for the AGM will be 12.

11. a.      SPECIAL GENERAL MEETING

A Special General Meeting shall be summoned by the Hon Secretary if 5 members of the Committee or 10 Members requisition such a meeting, the requisition will  state the subject to be discussed and requesting a Special General Meeting to do so.  The Committee of the Society is empowered to call a Special General Meeting.
No business other than that detailed on the agenda can be discussed at a Special General Meeting. 
Notice of SGM will be given in writing to all members prior to the date of the meeting.  The SGM will be held within two months of the request with at least 14 days notice being given to the members of the SGM.
The quorum for a SGM will be 12.

12.AMENDMENT TO RULES

The rules of the Society may not be altered except at a General Meeting, the notice for which contains specific proposals to amend the rules. 
Any proposed alternation to the rules may not be brought into effect until the Kennel Club has been advised and approved the alteration.  New rules or amendments introduced specifically to meet Kennel Club requirements shall be adopted immediately. 

13. ANNUAL RETURNS TO THE KENNEL CLUB

The Officers acknowledge that during the month of January each year, the Maintenance of Title fee will be forwarded to the Kennel Club by the Hon Secretary for continuance of Registration and that by 31st July each year, other returns, as stipulated in Kennel Club Regulations for Registration and Maintenance of Title for the Club will be forwarded to the Kennel Club. 
The Officers also acknowledge their duty to inform the Kennel Club of any changes of Hon Secretary of the Society which may occur during the course of the year.

14.KENNEL CLUB FINAL AUTHORITY

The Kennel Club shall be the final authority for interpreting the rules of the Society in all cases relative to canine or society matters.

15.The Society will not join any Federation of Societies or Clubs.

16.No person whilst an undischarged bankrupt may service on the Committee of, or hold any other office or                       appointment within the Kennel Club Registered Society.

17.BREED SOCIETY JUDGES LISTS

The Club will produce a list of Judges each year, which must be submitted to the Kennel Club as part of the Society Annual Returns.  The purpose of the Society's Judges List is to indicate to interested parties those persons the Society would support at differing levels of judging.  Membership of the Society will not be a prerequisite for inclusion on the Judges List.  Judges List will be divided into five parts namely, A1, A2, A3, B and C.  The Judges List will indicate the date on which the list will expire; on expiry a new List will be completed. 

A1 List - Judges who have previously been approved by the Kennel Club to award CCs in the breed, fulfil the AHCS A3 List requirements and have the support of the Afghan Hound Club of Scotland.

A2 List - Judges who fulfil the requirements of the A3 List and who have been assessed in accordance with the Kennel Club requirements and accepted by the Kennel Club for inclusion on an A2 List and have the support the Afghan Hound Club of Scotland.

A3 List Breed Specialist - Judges who fulfil the following criteria and have the support of the Afghan Hound Club of Scotland:
1.  To have had 10 active years in the Afghan Hound Breed;
2.  To have been judging Afghan Hounds over a minimum period of 7 years;
3.  To have passed an approved judging examination in accordance with the Afghan Hound Breed Council. In the               case of applicants in the breed before 1st January 1968, this may be waived at the discretion of the Breed Council,        and to have had an Afghan Hound registered with the Kennel Club in his/her name prior to 1968.
4.  The applicant to have owned or bred a minimum of 3 Afghan Hounds when they obtained their first entry in the          KC Stud Book;
5.  To have judged a minimum of 50 classes of Afghan Hounds, which includes one 10 Breed Club Show or better;
6.  To have judged a minimum of 150 Afghan Hounds;
7.  To have attended a seminar given by a KC Accredited Trainer, and have passed the relevant exam on KC                          Regulations and Judging Procedures;
8.  To have attended a Conformation and Movement “Hands on” Assessment;
9.  To have attended at least one Breed Specific seminar run in accordance with the relevant Kennel Club Code of              Best Practice and passed an examination and/or assessment where applicable;
10.  To have stewarded at 12 shows.

A3 List Non Breed Specialist – Judges who fulfil the following criteria and have the support of the Afghan Hound Club of Scotland:
1.  To have a minimum of 7 years judging experience in any one breed (to include 5 years in Afghan Hound Breed)           and to have the support of the Afghan Hound Club of Scotland;
2.  To have judged a minimum of 75 classes of Afghan Hounds, which includes one 10 classes Breed Show or better;
3.  To have judged a minimum of 150 dogs;
4.  To have awarded Challenge Certificates in at least one other breed;
5.  To have passed an approved judging examination in accordance with the Afghan Hound Breed Council criteria;
6.  To have attended at least 1 breed specific judging seminar with a “hands on” training session run in accordance            with the relevant KC Code of Best Practice;
7.  To have stewarded for a minimum period of 3 years and at 12 shows, at the time of application;
8.  To have owned or bred a minimum of 3 dogs of any breed when they obtained their 1st entry in the KC Stud Book.

Overseas Judges:
An overseas judge must have completed a minimum period of 7 years judging at CC level or equivalent, including 5 years for Afghan Hounds and have the support of the Afghan Hound Club of Scotland.

Open Show B List Breed Specialist - Judges who have been approved by the Society to judge at Shows without CC’s, subject to the following qualifications:
1.  To have 5 years’ experience owning and exhibiting Afghan Hounds;
2.  To have judged a minimum of 20 classes of Afghan Hounds at Open or Limited Shows;
3.  To have passed an approved judging examination in accordance with the Afghan Hound Breed Council criteria;
4.  To have attended a seminar given by a KC Accredited Trainer, and have passed the relevant exam on KC                          Regulations and Judging Procedures;
5. To have attended a seminar given by a KC accredited Trainer on Conformation & Movement with “hands on”                 assessment and passed the assessment;
6.  To have attended at least 3 Breed Specific seminars run in accordance with the relevant Kennel Club Code of Best       Practice and passed an examination and /or assessment where applicable;
7.  To have stewarded a minimum of 4 shows, of not less than 4 classes at the time of application.

Open Show B List Non Specialist – Judges who the Afghan Hound Club of Scotland would support to judge the Breed without CC’s, subject to the following qualifications:
1.  To have judged a minimum of 20 classes of Afghan Hounds at Open or Limited Shows;
2.  To have judged these over a period of 6 years;
3.  To have awarded Challenge Certificates in at least one other breed;
4.  To have judged 45 Afghan Hounds;
5.  To have attended 3 breed specific seminars with a “hands on” training session run in accordance with KC Code f           Best Practice;
6.  To have passed an approved judging examination in accordance with the Afghan Hound Breed Council criteria;
7.  To have stewarded a minimum of 4 shows, of not less than 4 classes at the time of application.

Open Show C List Breed Specialist – Judges who the Afghan Hound Club of Scotland would support to judge the Breed at shows where Challenge Certificates are not awarded, and a maximum of 3 classes, subject to the following qualifications:
1.  To have 4 years’ experience owning and exhibiting Afghan Hounds;
2.  To have stewarded not less than 12 classes of any breed;
3.  To have attended 1 breed specific seminar with a “hands on” training session run in accordance with KC Code of           Best Practice.

Open Show C List Non Breed Specialist – Judges who have shown an interest in the Breed, and who have the support of the Afghan |Hound Club of Scotland, to judge the breed at shows where Challenge Certificates are not awarded, and a maximum of 3 classes scheduled, subject to the following qualifications:
1.  To have judged a minimum of 15 classes of any breed;
2.  To have stewarded not less than 12 classes of any breed;
3.  To have attended 1 breed specific seminar with a “hands on” training session run in accordance with KC Code of           Best Practice.

The Judges Lists will be prepared by a Judges Sub Committee, consisting of at least 75% CC judges for the breed, appointed by the Committee of the Society.  Requests to be included on the appropriate Judges List should be in writing to the Hon Secretary for approval by the Judges Sub Committee.  Any judge that qualifies will then be included on the appropriate list. 
A name can only be deleted from any list only with the approval of a majority of the members present at the AGM.  Notification for the deletion of a name will appear on the Notice of AGM, 28 days prior to the meeting and to that person at their last known address. 
The committee have the authority to remove the name of a judge who has passed away. 

18. ELECTION OF JUDGES

Prior to the AGM the Committee will review the Judges Lists and put forward by open suggestion Judges, no more than 10 names for the Championship Show, and no more than 4 names for the Open Show, which will form a list of proposed judges names  to be put forward to the Annual General Meeting to vote on.
The vote will be open to those members present at the Annual General Meeting only.
Judges judging an AHCS show will be excluded from judging the same sex for a period of 5 years.
No judge on accepting an appointment to judge an AHCS Open Show should then judge specified Afghan classes within one hundred miles of the venue in the six months before the appointment.


April 2017
Kennel Club Approved.